ePromenader Production Process
Promenader production steps have been arranged over the years to make
best use of limited time on the part of many volunteers. One thing
that distinguished the Promenader - and hopefully will also
distinguish the ePromenader - from other publications is its accuracy
and reliability. We plan to maintain this standard through a continued
team effort to produce an online resource that readers can rely on for
information about dancing in our area.
In terms of production mechanics the new format will flow more
directly from the various club reporters and section editors. This is
because there will be no more need for page layout and composition,
making the editorial job far more “do-able” than it was for the
commercially printed version. This was a major goal of the ePromenader
transition. But the work of reporting and organizing Promenader
content has not changed and the staff of volunteers is still in place
- The process starts on or before each publication deadline with Club
Reporters submitting their Club News, Dance Schedules and Flyer/Ads
in the prescribed format to the Promenader email inbox. Dick
Halstead, our “Roving Reporter,” also submits his articles and photos
at this stage.
- To make the next step easier and less error-prone, Dick Halstead puts
his “Log-In Editor” hat on and gathers submissions into bundles by
category. He converts them each into appropriate format and re-sends
them to the inbox.
- Individual section editors, Bonnie Allen (Schedules), Sharon Meyer
(Class/Club Dances), and *Your Name here* (We are looking for a
volunteer to edit Club News.) then open the “bundles” to organize and
combine the contents into a format that “fits” the web site
template. When this is done, they re-send these “processed” files to
the inbox as attachments.
- The web administrator watches the inbox and pulls out the various
sections as they become available from section editors. These are run
through a series of semi-automated steps to eliminate
“web-unfriendly” characters and add web markup, and establish the
needed linkages so that they can take their proper place on the web
site. When enough content is ready, it is posted to a special
proofreading site and the proofreaders are alerted.
- The proofreaders review all content and report any errors directly
back to the web admin and online editor who review them and take
appropriate action, identifying and filling in gaps where needed. The
proofreading team currently consists of veterans Susan Thomas, Sharon
Meyer and Mike Herne, along with more recent volunteers Cindy Adams,
Jim Gotta and Carl & Eileen Webster.
- After (hopefully) two rounds of proofreading and corrections the site
is ready to be switched to the “live” RAF space, replacing the
previous contents at squaredancingrochester.org. At that point the
online editor sends out an announcement to email subscribers that the
new “issue” is up for browsing.